Terms & Conditions

There must be suitable parking and unloading / loading facilities at your chosen venue for the duration of your event. If free parking is not available then cost is to be covered by the client.

We must be informed at the time of your booking if there are stairs or lifts (bookings are not normally taken where there are stairs only).

 

Consideration must be given to the placement of the booth for the duration of running time including set up and break down with regards to volume levels from disco/live music as this is a health & safety issue to the booth operators.
For example the booth must not be placed in front or in line with a disco/live music or on the edge of a dance floor. Suitable placement of the booth must

be available eg: Side room/Ante room/Foyer.

We must have both a name, phone number and email for a contact at your venue.

 

We will require a minimum of 1.5 hours to set up the booth as this can vary depending upon accessibility and space within the venue.

 

Breakdown of the booth is usually less.

 

Set up and breakdown is not part of your running time.

 

If you wish the booth to be set up at an earlier time to fit in with the running of your day this may be possible if discussed at the time of booking but

these additional hour will be classed as idle time and a fee may apply which is normally £30-00 per hour.

 

The Indoor booth measurements are:

 

Width – 2.0 metres

Depth -1.2 metres

Height – 2.35 metres (2.05 metres without sign)

 

The Vintage Caravan Photo Booth will require a suitable level standing area within an agreed distance from a suitable electrical supply.

 

If the indoor booth is to be set up in a marquee there must be a suitable flooring (not ground orgrass) and a suitable electrical supply.

 

In order to build the indoor booth adequate space must be available to carry this

out and again at the time of dismantling the booth.

 

Appropriate space must be available for people to queue at the booth and a suitable electrical supply must be within an agreed distance

 

Standard running time of the booth is between 7-00pm – 10-00pm, earlier start times are available upon request at the time of booking. We do not normally run the booth after 10-00pm.

 

The Indoor booth can fit up to 4 persons at a time and is normally restricted to this number but is at the discretion of the booth attendants.

 

Children must be supervised when using the booth and may need a step which we will provide

 

Food & drinks are not allowed in the booth or on any of the tables being used for

props

 

Any of your guests deemed to be too intoxicated or behaving in an unacceptable way will not be allowed to use the booth and will be the responsibility of the person/persons on the contract (normally the person/persons holding the event) to resolve.

 

Likewise any breakages / damage caused by your guests will also be the

responsibility of said person/persons.

 

In the unlikely event that your guests are behaving in an unacceptable way the booth will be closed and we will not be liable to give a refund.

 

 

There are rarely any technical problems during an event but should this occur the booth may have to be closed for a short period.

 

The booth may also briefly close for printer paper / film to be changed.

 

Where possible the closure time will be added to the running time.

 

If you are having a personalised guest book we will encourage guests to write a message and put a copy of their photo in the book but w e cannot be held responsible if they do not.

 

We are not responsible for any damage caused to the guestbook by your guests.

 

All suitable photos are uploaded onto our Facebook page which enables your guests to tag / share unless you specify otherwise at the time of booking in which case we can provide a password protected gallery.

If you are having any of our extras eg Candy Cart / Popcorn machine / Candy Floss machine the same terms & conditions will apply.

 

Please note that with the candy cart a variety of sweets are provided and some may not be suitable for young children due to choking hazard.

 

Parents or  Guardians must supervise children when using the cart.

 

We do not normally have nuts on the Candy Cart unless requested by the person booking however even without nuts we cannot guarantee that the premises where the sweets are produced is 100% nut free.

 

With regards to the Candy floss machine / Popcorn machine some parts become hot during use, children must be supervised.

 

 

We have public liability insurance and all equipment is PAT tested

 

In the event of illness, vehicle breakdown / accident / unavoidable traffic delay or equipment failure causing us to be unable to provide the photo booth our = liability is limited to the refunding of the total booking fee.

 

If we are delayed in providing the photo booth due to poor access or venue restrictions the agreed closure time of the booth will remain the same unless additional hours cost are agreed.

 

If delays are due to traffic or vehicle break down we will endeavour to extend the running time to cover the package agreed, if this is not possible we will refund for the amount of time lost.

 

In the unlikely event and for whatever reason we have to cancel the booking we will refund the deposit and final payment (if made) in full.

 

If the client cancels the booking, the deposit is non refundable. Once the final balance has been paid 4 weeks prior to the event it is non refundable.

At the time of booking and once your deposit is paid the date is secured and a contract will be sent to you.

 

You will then not be affected by any subsequent price increases.